Woodborough Parish Council
Minutes of the Parish Council Meeting held on Tuesday 10th March 2020 at 7pm The Village Hall, Lingwood Lane, Woodborough, Nottingham
PRESENT: Cllr John Charles-Jones (chairman), Cllr Paul Berrisford, Cllr Margaret Briggs, Cllr John Newsome, Cllr Daniel Raynor, Cllr Patrick Smith, Cllr Colin Starke, Cllr Charles Wardle.
IN ATTENDANCE: Cllr Boyd Elliott (NCC, part), Cllr Helen Greensmith (GBC, part), 10 residents (part), Averil Marczak (Clerk).
3948. APOLOGIES FOR ABSENCE
Apologies were received and accepted from the chairman, Cllr Pat Woodfield, Cllr Andrew Gough and Cllr Jane Stone.
3949. DECLARATIONS OF INTEREST
Cllr Smith declared a nonpecuniary interest in item 13, Sam Middup Field.
3950. OPEN SESSION FOR MEMBERS OF THE PUBLIC
The chairman suspended the meeting between 7.05pm and 7.34pm. Several residents expressed an urgent need for action in light of the floods of February 15th. Concerns were raised including: measures taken by a property to improve its own flood resilience had increased the vulnerability of neighbouring properties; property owners on Smalls Croft were aware of covenants prohibiting them from building boundary walls which might provide protection against ingress of water; there were potential blockages in the drains; flood schemes were being funded in Calverton, Lambley and Lowdham but not Woodborough. Several residents expressed interest in details of any financial assistance which was available to flooded properties.
2 representatives from the Preschool committee thanked Cllr Raynor for raising the issue of support for the Preschool, and handed out a discussion paper to brief the PC on the challenges facing them, and a number of requests for the PC’s consideration. The chairman stated that the paper would be circulated and the issues tabled at April’s meeting. At 7.34pm 5 residents left and the meeting was reconvened.
3951. MINUTES OF THE PARISH COUNCIL
The minutes of the meetings held on 10th February were approved.
3952. MATTERS ARISING FOR REPORT ONLY
NCC had agreed a budget for a series of measures to improve the Four Bells bus shelter, to be carried out in the spring. DCM had quoted to replace the wet pour round the seesaw and it was agreed to consider this at April’s meeting.
3953. CHAIRMAN’S REPORT
The Chairman, Cllr Woodfield, had circulated a report. She thanked the flood wardens and other volunteers for their work. She expressed her appreciation to Cllr Charles-Jones for his work restoring the Lowdham Lane bench, and to Cllr Boyd Elliott for his anticipated financial contribution towards it. She proposed to announce new “Woodborough Village Awards” at the Annual Meeting to recognise the work of extraordinary individuals in the village. In light of the Coronavirus, Cllr Woodfield had completed the WHO checklist. Additional hygiene, cleaning and protective products had been purchased for use at the Village Hall in accordance with government guidelines. A draft emergency plan to ensure business continuity for the PC’s essential functions only was discussed and agreed.
3954. DISTRICT REPORT
Cllr Greensmith had circulated her report, including: details of imminent works to Ash Grove to lead to adoption by NCC; a new bin by the allotments bus stop; flooding actions; Coronavirus planning. Cllr Charles-Jones passed on the parish’s thanks for lobbying for the adoption of Ash Grove up and for the new bin at the allotments. Cllr Greensmith agreed to request an additional bin to be sited next to the Lowdham Lane bench. Cllr Charles-Jones thanked GBC for their road cleaning after the flooding, and requested further pavement cleaning outside the church, and Smalls Croft, and along the twitchell from Smalls Croft to Main Street. Cllr Greensmith explained that flooded properties seeking financial assistance needed to fill in the flood impact form to access any funding. GBC was able to access additional funding from central government if 25 affected homes in the Borough filled out the flood impact form; currently only 19 across the Borough had done so.
3955. COUNTY REPORT
Cllr Elliott had circulated his report. Cllr Elliott provided the clerk with a copy of the EA’s new Living on the Edge document and would circulate a link to access electronically. Cllr Elliott and an NCC officer had reviewed the flooding sites with Cllr Briggs and listened to the village’s concerns. Siding up of payments on Lowdham Lane remained on NCC’s agenda and Cllr Elliott agreed to chase afresh. Cllr Elliott agreed to spend the morning in the village on March 19th meeting councillors and concerned residents to identify and report potholes across the village. At 8.30pm Cllr Elliott, Cllr Greensmith and 4 residents left the meeting.
The chairman thanked volunteers on the emergency team for their work through the night during February’s flood, including Cllrs Wardle, Briggs, Berrisford and Newsome. It was agreed to investigate the purchase of a number of rake style tools which could be used to help clear the grills during high water flows. Cllr Charles-Jones noted that the rise in Main Street near the Nags Head prevented water from flowing away during flood conditions; he planned to measure the levels of the street and hoped that a proposal could be made to NCC to modify this. At 8.40pm, 1 resident left.
3957. BEST KEPT VILLAGE COMPETITION
Chairman Cllr Woodfield had recommended that WPC enter the competition, notwithstanding the WCA’s concerns. The entry pack was expected shortly and it was agreed to circulate this.
3958. NOTTINGHAMSHIRE AND NOTTINGHAM JOINT WASTE LOCAL PLAN ISSUES AND OPTIONS CONSULTATION
Cllr Smith had reviewed the consultation document and it was agreed that WPC should make a response, agreeing with the recommended timeframe and requesting more action to improve recycling levels and to provide a greater number of household waste recycling locations.
There was no objection to PC1086/GBC2020/0099 for a single storey rear extension at 181 Main Street. PC1087/GBC2020/0175 TCA for the removal of 1 x conifer/cedar at 121A Main Street: it was agreed to observe that pruning was preferable to removal, noting that this tree had been pruned in 2013. It was also agreed to comment that, should the tree officer agree that removal was necessary, planting of a replacement tree should be required, as several trees have recently been removed from this garden. Under delegated powers, the Clerk had raised concerns regarding the proposed felling of a cedar at 1 Brodhurst Close under application PC1085/GBC2020/0082TCA; Cllr Smith reported that GBC had subsequently placed a TPO on this tree.
Applications PC1078/GBC2019/1079 and PC1079/GBC2019/1080 for new dwellings off Private Road and Broad Close would be considered by the GBC planning committee on March 25th, and it was agreed to publicise this on the website and via the Woodborough Web.
3960. SAM MIDDUP FIELD
Cllr Raynor reported that there was some pooling on the field but the ditch had operated effectively during the flood. An application had been made to NCC’s LIS grant scheme for the construction of a permissive footpath. Cllr Briggs had joined the working party.
3961. VILLAGE HALL CAR PARK RESURFACING
Cllr Charles-Jones presented 3 quotes for the resurfacing of the Village Hall car park. The preferred supplier was identified and it was agreed that Cllr Charles-Jones should take discussions further, including the resurfacing of the other perimeter areas of the Hall. It was agreed to schedule this work for August 2020, and prior to that to check all drains with a camera to establish whether any replacement would be prudent.
3962. REPLACEMENT OF VILLAGE HALL LIGHTING WITH LEDS
It was noted that a decision to purchase replacement LED light tubes and dimmable fittings had been made without 3 quotes and Chairman Cllr Woodfield had agreed that this should be reopened. Cllr Starke briefed the PC on his work to date and would present 2 additional quotes in due course.
3963. VILLAGE HALL
GBC had advised that they would no longer empty the 2nd trade wastebin on an “as and when basis”. It was agreed that the PC should commit to fortnightly collections; Cllr Wardle agreed to review measures to secure the 2nd bin to ensure it was only used once the bin subject to weekly collection was full. The caretaker’s mobile phone was no longer reliable and it was agreed to purchase a replacement. Cllr Wardle had obtained a more competitive quote for tiling in kitchen and it was agreed that he should liaise with Cllr Stone to select the tiles; the final price would depend on tiles chosen. A request from a user group had been received to purchase a teapot to replace the one broken; it was agreed not to replace at this stage.
3964. HEALTH AND SAFETY
Cllr Starke explained the inspection procedures for the Governors’ Field play equipment and handed the weekly sheets to the clerk for filing; there were no live concerns. The accident book was reviewed; there were no issues of concern.
3965. INVITATION TO JOIN RCAN
It was agreed to decline the invitation to join RCAN.
3966. PLAYING FIELD
Cllr Newsome reported that there was some debris in the dyke and also on the cricket pitch, which would need removing before the grass cutting commenced. Ullyetts quote for cutting the cricket pitch (£33.15 per cut) was approved. It was noted that moles had returned to the playing field and Cllr Wardle agreed to contact the pest controller. The school had cut the junior football pitch and left piles of cut grass; it was agreed to mention this at a future governors’ meeting. Woodborough Celtic had been unable to play matches on the field of late due to waterlogging and were using an alternative facility.
3967. ARRANGEMENTS FOR ANNUAL MEETING OF THE PARISH
The agenda was agreed for the Annual Meeting of the Parish on April 28th .
The Clerk presented the financial statement for March and 24 payments, totalling £6410.55 net, were approved for payment. Gross payments over £500: £540.34 LGPS (staff pensions). The restoration and reinstatement of the Lowdham Lane bench had cost £813.50 in total; Cllr Charles-Jones, who had project managed the work, expressed his disappointment that the adjustment to the height of the frame had proved to be much more expensive than anticipated. Several members, thanked Cllr Charles-Jones for a job well done. A donation of £450 (S137) was paid to Woodborough Charities from the allotment proceeds.
3969. CORRESPONDENCE AND EXCHANGE OF INFORMATION
Cllr Raynor informed the PC that the school’s March General Purpose Governors’ meeting had been cancelled. An email of thanks had been received following the restoration and reinstatement of the Lowdham Lane bench. A resident’s email had been received regarding the proposed public flooding meeting. A resident’s email had been received regarding the impact of coronavirus. A complaint had been received regarding cemetery fees for non-residents and had been answered by the Clerk. The following items were noted: information regarding diversion of Arnold footpaths 7 and 8; information regarding GBC health fair; NALC funding bulletin; NALC details of training courses; Tree Charter newsletter; Paddy Tipping’s “The Beat” newsletter; Inspector Chris Pearson’s newsletter; ACRE’s National Village and Community Hall survey; details of GBC SPRIING fund; details of GBC’s VE Day events funding; GBC, details of plans for Arnold market; GBC, various agendas and press releases.
3970. GBC PARISH CONFERENCE
The parish conference had been rescheduled for July 8th.
3971. OTHER UPDATES
One allotment holder had given notice that he would not renew in April.
3972. WOODBOROUGH WEB
It was agreed to include the minutes, details of the planning committee date, and a request to report potholes/faulty street lights and blocked drains online, or forward to the Clerk to collate for Cllr Elliott’s attention. It was agreed to pay £250 for inclusion over the next 12 months.
3973. ITEMS FOR THE NEXT AGENDA
It was agreed to include Preschool’s requests and VE Day celebrations.
3974. DATE OF THE NEXT MEETING
The date of the next PC meeting was confirmed as 14th April 2020.
The meeting finished at 10.20pm.
WPC Notices – May
THANK YOU TO OUR VILLAGE VOLUNTEERS AND THE WOODBOROUGH WEB
The Parish Council would like to send a big thank you to all of the public spirited Woodborough residents, working through Facebook or the volunteer group or individually, to help our more vulnerable residents through these difficult times.
We also thank the Woodborough Web and the tireless work of its editor for keeping everyone up to date with the latest news and encouraging us to stay positive. Michael, THANK YOU!
A combination of lockdown and a beautiful start to the spring means that more residents than ever are enjoying a walk in our village.
Please can all dog owners ensure that dog mess is bagged and binned.
The Parish Council is trialling bag dispensers on the playing field. Please feel free to take one bag if you find yourself without.
We’ve also received a few comments that dogs off lead have found their way into private gardens – please always keep your dog under control.