Woodborough Parish Council
The most recent minutes available from parish council meetings are shown below. Please note that the delay between meetings and publishing of minutes is due to the requirement to approve them at the following council meeting.
Minutes of the Parish Council Meeting held on Tuesday 9th April 2019 at 7.00pm
The Village Hall, Lingwood Lane, Woodborough, Nottingham
PRESENT: Cllr John Charles-Jones (acting chairman), Cllr Paul Berrisford, Cllr John Boot, Cllr Margaret Briggs, Cllr Patrick Smith, Cllr Colin Starke, Cllr Jane Stone, Cllr Jan Turton, Cllr Charles Wardle, Cllr Pat Woodfield.
IN ATTENDANCE: Cllr Boyd Elliott (NCC, part), Cllr Helen Greensmith (GBC, part), Averil Marczak (Clerk).
3659. APOLOGIES FOR ABSENCE
Apologies were received and accepted from Cllr Andrew Gough.
3660. DECLARATIONS OF INTEREST
Cllrs Boot and Smith: non pecuniary interest in item 15, report from the Sam Middup Field consultation meetings. Cllr Charles-Jones: non-pecuniary interest in item 18, allocation of old crockery.
3661. MINUTES OF THE PARISH COUNCIL
The minutes of the meeting held on 12th March were approved.
3662. MATTERS ARISING
Cllr Turton had witnessed (and challenged) builders from the site of the former Scout hut depositing rubbish in the Village Hall bin. It was agreed to monitor whether the bin was being abused and should be kept locked.
3663. DISTRICT REPORT
Cllr Greensmith reported that Mark Spencer MP was organising a village litter picking event on Saturday 22nd June and it was agreed to meet at the Village Hall car park at 9.30am. Cllr Greensmith had been advised that hand litter picking on the national speed limit roads took place 2 to 3 times a year, and that some activity had taken place on Bank Hill in late March. As much visible litter remained, it was agreed that the Clerk should contact GBC’s Chief Executive to understand which roads had been litter picked and when. Cllr Greensmith reported that GBC planned to install 100 new bins across the borough and it was agreed that she should make a bid for a new bin in the bus layby outside the allotments. Cllr Smith asked Cllr Greensmith to let him know the dates of the period for the exercise of public rights to inspect GBC’s accounting records.
3664. SMALLS CROFT GRASS
It was agreed to ask Gardenscape to cut the Smalls Croft green fortnightly if needed, to ensure that the grass was kept neat in between GBC’s cuts.
3665. COUNTY REPORT
Cllr Elliott was addressing a complaint regarding new bollards which obstructed a resident’s occasional access. Letters regarding parking on Ploughman Avenue were ready to go out. Cllr Elliott reported that he was moving to NCC’s Adult Social Care Committee. There was no update on the Minerals Local Plan.
3666. CONFIDENTIAL ITEM
It was resolved to exclude the public to consider personal data.
3667. PARISH COUNCIL ELECTION MAY 2ND
The Parish Council election had not been contested. There would be one vacancy, to which the new PC could co-opt.
3668. THE INSTITUTE
WPC’s insurers would cover the Village Hall caretaker to clean the Institute providing a risk assessment was in place. It was agreed to ask the caretaker to help in the writing of this assessment.
3669. BEST KEPT VILLAGE COMPETITION
Details of the 2019 competition had been received and it was agreed to pass details and a cheque for the entry fee (£5) to the WCA. Cllr Turton requested help from members during May to renew the planters. Cllr Charles-Jones advised that he would supply weedkiller for use by the WCA, and recommended that weed killing was carried out now.
3670. NEW PLAY EQUIPMENT
HAGS had requested payment of the final balance (£5770.67 + VAT). Given the many problems and issues with the installation, and the precarious state of the path end, it was agreed after some debate to write to HAGS and offer £3000 + VAT as full and final settlement.
A quote for £1569 + VAT had been received to patch the damaged safety surface around the roundabout, and also to replace the areas of worn mulch under the seesaw with wet pour. It was agreed to obtain a 2nd quote for discussion at a future meeting.
RoSPA’s annual inspection of the equipment would take place during May, and they would supply weekly checklists for an agreed sum of £30. There was no update regarding GBC’s play inspection paperwork/invoices.
3671. SAM MIDDUP FIELD
The Clerk presented a report summarising the outputs from 3 one-hour meetings held with the neighbours of the field regarding the practical issues raised by access and maintenance of the area behind properties. It was agreed that next steps should be left to the new council.
PC1055/GBC 2019/0135 retrospective permission for a rear single storey extension at 19 Buckland Drive: there was no objection.
All grave top ups had been completed using bought in topsoil, planted with grass seed. Malcolm Lane had agreed to repair the noticeboard at the cemetery entrance, which had let in water.
3674. CHURCH YARD
The PCC would carry out a tree inspection in 2020 and had asked Cllr Charles-Jones to make a quick visual check on the trees in the meantime. He recommended a few minor works and it was agreed to ask Rob Dixon to undertake these, and at the same time to remove brambles and weeds growing amongst the rhododendrons in the Church Yard and the Governors’ Field, and to remove a small dead tree in the Governors’ Field.
It was agreed that Cllr Wardle would remove the Silent Soldier from the Church Yard and that its future location would be discussed at the next PC meeting.
3675. VILLAGE HALL
It was agreed that the dishwasher should be serviced at a cost of £135 + VAT. It was agreed that there should be no bookings meeting this year, and that the caretaker would discuss requirements with users by telephone instead. It was agreed that contract cleaners should be booked to cover the caretaker’s holiday.
The new crockery would be delivered on April 10th. Several members offered to help facilitate the changeover. A number of requests for the outgoing green crockery had been received. It was agreed that the Institute should be allowed first pick from the items, and that then the requests from South Wraxall Village Hall, Calverton Methodist Church, Gonalston Church and Lowdham Village Hall would be addressed as far as possible from the remainder.
Cllrs Briggs and Charles Jones had attended the national launch of the government’s Village Hall Grant Scheme at Oxton on April 5th, only to discover that the funding was not available to parish councils. It was agreed to inform Mark Spencer MP that parish councils were ineligible.
3676. TOUR OF BRITAIN SIGN
It was agreed that the best dressed village sign, awarded by NCC to recognise Woodborough’s contribution to the Tour of Britain, should be installed in the Governors’ Field opposite the Four Bells. Cllr Briggs agreed to coordinate arrangements for the installation and the photocall with the Chairman of NCC.
3677. CORRESPONDENCE AND EXCHANGE OF INFORMATION
A request from Scope to locate a textile bin in Woodborough had been received and it was agreed to enquire as to the size and colour before making a decision. Details regarding the 2019/20 Lengthsman scheme had been received from NCC. GBC had forwarded a CIL funding update, which identified £3208.36 potential funding for the parish in due course. GBC’s Chief Executive had been sent an anonymous complaint regarding WPC’s budgeting process; GBC’s Monitoring Officer had requested minutes and agendas from the Clerk and found no fault with the procedures followed. The following items were noted: a letter from ViaEM regarding reporting obstructions on public paths; details of a cycling event passing through the village on June 16th; Hall Talk; GBC various agendas and minutes.
3678. OTHER UPDATES
Allotments: all allotments were occupied and paid for in full. Lengthsman: it was agreed to ask the Lengthsman to clear leaves and debris around the Village Hall entrance driveway, remove litter from under the hedge on Lingwood Lane and the Nags Head bus shelter. Playing field: it was agreed to ask Rob Dixon to sort out the exposed shuttering beneath the new memorial bench.
The Clerk presented the financial statement for April and 35 payments, totalling £13439.10 net, were approved for payment. Gross payments over £500: £3066.24 to Nisbets Ltd (new crockery for Village Hall); £4268.02 to PWLB (loan payment). 3 invoices from Gedling Borough Council remained on hold (total value £3245.20 inc VAT).
It was agreed that new NJC payscales for all employees should be implemented from April 1st.
The Clerk presented draft accounts for 2019/20. Details of the external audit process had been received.
3680. NEWSLETTER AND WOODBOROUGH WEB CONTENT
It was agreed to include the minutes, details of Mark Spencer’s litter picking event and Emergency Planning training, to take place on June 10th.
3681. VOTE OF THANKS FOR OUTGOING CLLRS JOHN BOOT AND JAN TURTON
The chairman asked members to join him in thanking Cllr John Boot and Cllr Jan Turton for their many years of service to the PC, both having decided to step down at this election.
3682. DATE OF THE NEXT MEETING
The date of the next PC meeting was confirmed as 14th May 2019.
The meeting finished at 9.45pm.
The next meeting of Woodborough PC will be held on June 11th at 7.00pm in Woodborough Village Hall. The agenda will be available 3 days before the meeting.
Parish Council Notices
PARISH COUNCIL VACANCY
Following the recent uncontested election, we have 1 vacancy on the Council, and the PC wishes to co-opt 1 new member. Anyone interested in becoming a Parish Councillor should write to Averil Marczak (the Clerk) by 5th June 2019 expressing their reasons for wishing to join the Council. Applicants will be invited to the meeting of the WPC on 11th June, to speak briefly about their interest in the role and their skills and experience. You are welcome to contact the Clerk to ask questions and discuss the role. To apply, write to:
firstname.lastname@example.org or 4 Knighton Rd, Woodthorpe, Nottingham NG5 4FL (tel 8498195).
MARK SPENCER MP – VILLAGE LITTER PICKING EVENT
Mark Spencer MP is organising a village litter pick on Saturday 22nd June. Everyone is welcome – all help appreciated. It’s also a chance to talk to Mark and raise any issues. Meet at the Village Hall carpark at 9.30am.
EMERGENCY PLANNING TRAINING
A training event will be held in the Village Hall at 7.30pm on Monday June 10th, all welcome. The event will be run by the Environment Agency and we hope also to have members of Nottinghamshire Fire and Rescue in attendance. This event will give you useful personal information on how to survive a flood – there is no obligation to become a volunteer or flood warden afterwards.
REPORTING FLY TIPPING & DOG FOULING
Gedling Borough Council have asked us to pass on the following information:
Fly tipping: don’t confront fly tippers (your safety comes first). But do note the time, date, make/model and number plate of the vehicle. Note the description of the person committing the offence. If you are able to, take photos of the vehicle, person and the waste that has been fly tipped. Report it as soon as possible by calling 0115 9013972 or online via www.Gedling.gov.uk/resident/reportit
Dog fouling: most dog owners are responsible and immediately clear away after their dog has fouled. However, the complaints we have received in your area mean not everyone is doing this. All litter bins across the Borough can be used to dispose of dog poo. We will prosecute any irresponsible dog owner who fails to clean up after their dog. If you witness a dog owner failing to clear away, report it on 0115 9013972.
WOODBOROUGH IN BLOOM NEEDS YOU!
Woodborough in Bloom is looking for new volunteers to help the team. Some of the long standing volunteers are no longer able to do as much as previously, and fresh hands are required if we want to keep up the standard of our village displays. COULD YOU HELP? We’re looking for new volunteers to join the bowser (watering) rota as well as help in planting the displays. Brute strength is just as welcome as gardening expertise! Everyone loves seeing the floral displays, so please help us ensure that they can carry on. If you can help please contact the Clerk to WPC, on tel 8498195.
Flood Training Event
Monday 10th June 7.30pm
Woodborough Village Hall
Woodborough Parish Council in conjunction with Nottinghamshire County Council Emergency Planning department has arranged a training meeting to help ensure that we are prepared for the next flood or emergency, whenever it should arise.
Everyone is welcome – the more people attend the better!
Although the event is advertised as a training exercise, we don’t expect everyone who comes to sign up to be an ‘official volunteer’! It’s easy in spells of fine weather to forget how horrific the snap arrival of flood waters can be, and the damage and disruption they have inflicted on our village in the past. As the weather seems to be less predictable these days we think it will be an informative meeting for all residents in the event of a flood, particularly those living on Main Street.
It would be helpful if, you are able to attend, if you could let Margaret Briggs (email@example.com) or any other member of the parish council know so we have an idea of numbers.
Welcome and introductions
Nottinghamshire County Council
Role of a Flood Warden / volunteer and supporting your community
Nottinghamshire County Council
Nottinghamshire Fire and Rescue Service
Nottinghamshire County Council
Flood road closure scheme
Nottinghamshire County Council
Demo of road closures / signs
Via East Midlands
Closing remarks & questions
Nottinghamshire County Council