Woodborough Parish Council
Minutes of the Parish Council Meeting held on Tuesday 10th December 2019 at 7pm The Village Hall, Lingwood Lane, Woodborough, Nottingham
PRESENT: Cllr Pat Woodfield (Chairman), Cllr Margaret Briggs, Cllr John Charles-Jones, Cllr Andrew Gough, Cllr John Newsome, Cllr Daniel Raynor (part), Cllr Patrick Smith, Cllr Colin Starke, Cllr Charles Wardle.
IN ATTENDANCE: Cllr Boyd Elliott (NCC, part), Inspector Chris Pearson (Nottinghamshire Police), 2 residents (part), Averil Marczak (Clerk).
3856. APOLOGIES FOR ABSENCE
Apologies were received and accepted from Cllr Paul Berrisford, Cllr Jane Stone and also GBC Cllr Helen Greensmith.
3857. DECLARATIONS OF INTEREST
No additional interests declared.
3858. OPEN SESSION FOR MEMBERS OF THE PUBLIC
The Chairman suspended the meeting between 7.05pm and 7.10pm. A resident expressed interest in the PC’s discussion on flooding, and the Chairman brought this item forward.
There was a discussion regarding the flooding episode on November 14th and consideration of how water from adjacent farmland had run into the playing field. 2 of the councillors had tried to alleviate this by hand digging channels to divert the flows. It was agreed to chase NCC for action on the blocked drain near the Old School House on Lingwood Lane which might have contributed to this. It was agreed to purchase 6 additional jackets for use by flood wardens. Grant Ilett, Health, Safety and Emergency Planning Officer to GBC, had offered to attend a meeting with the parish to offer flooding support information and advice. It was agreed to forward a couple of dates which key personnel in the emergency team could attend, and ultimately to open the meeting to the whole village. Cllr Raynor arrived at 7.20pm. Cllr Elliott and Inspector Chris Pearson arrived at 7.25pm.
3860. OPEN SESSION FOR DISCUSSION ON POLICING
The Chairman suspended the meeting between 7.30pm and 7.50pm. A resident thanked Insp. Pearson, and asked if anything could be done about inconsiderate parking on Roe Lane, and to revive a Neighbourhood Watch scheme in the village. It was agreed that Cllr Elliott would write to persistent bad parkers on Roe Lane. Insp. Pearson commented that Neighbourhood Watch schemes were tending to be superseded by social media groups.
Insp. Pearson explained that the neighbourhood policing team would gain 3 new officers by the end of the financial year, and that there would be 300 more officers across the county. Extra officers across the Gedling area would enable the police to be more proactive and once again to engage with communities, working with neighbourhood wardens and parish councils, and attending community events. Their current priorities were tackling burglary, auto crime and antisocial behaviour. The Police and Crime Commissioner’s office would issue a survey on priorities in 2020 and Insp. Pearson recommended that everyone have their say by responding. Insp. Pearson wrote a monthly newsletter, which he would forward for publication by WPC website/Woodborough Web. Cllr Briggs asked if the police would be prepared to track down motorists who refused to respect road closures/flood wardens during the floods and Insp. Pearson said that he would follow up any details sent on to him.
3861. MINUTES OF THE PARISH COUNCIL
The minutes of the meeting held on 12th November were approved.
3862. MATTERS ARISING FOR REPORT ONLY
Preschool had offered to pay for dry cleaning of the curtains to remove any stains caused by paint. They would ensure that future painting took place on the other side of the Hall. The joiner approached to quote for the Lowdham Lane bench repair had declined the work.
3863. CHAIRMAN’S REPORT
The Chairman asked for budget items to be submitted in time for consolidation on January 10th 2020.
3864. COUNTY REPORT
Cllr Elliott had circulated a report. The adoption of Ash Grove still depended on street lighting, road course surfacing and drainage meeting the S38 agreed standards. The footpath from Church Walk to the playing field was unadopted and details had been passed to the Rights of Way Officer; it was noted that lower standards were required for a right of way than an adopted footpath (essentially to remain passable). The request for hardstanding at a Main Street bus stop had been passed to the team charged with bus stop infrastructure improvements, who would evaluate the project. Via had confirmed that Lowdham Lane was on the siding up list. Cllr Elliott committed to delivering on his earlier offer to supply 2 picnic benches for the Governors’ Field and a further bench to replace the broken seat on Lowdham Lane. It was agreed that the old Lowdham Lane bench should be salvaged for potential future restoration.
3865. DISTRICT REPORT
Cllr Greensmith had emailed to say that she enjoyed the Christmas lights switch on, particularly the singing from the school choir and Just Sing. She wished everyone a Happy Christmas and New Year.
PC1076/GBC2019/1070: for change of use from class D1 (place of worship) to class D2 (gym), Methodist Church, Roe Lane. It was noted that there would be little external change to the building, and there was broad support for the new use for the building and the commitment to maintain its fabric. It was agreed to make no objection, but to ask GBC to request that external maintenance should be carried out before use commences and to consult further on the opening days/times and the projected parking requirements. It was noted that new housing would also increase traffic flows on Roe Hill.
PC1077/GBC2019/1073 for a proposed extension, dormer windows, rooflights, porch and new gable to front elevation at 53, Lowdham Lane: no objection.
A follow up complaint regarding PC1062/GBC2019/0635 for alterations at 151 Main Street had been sent to Mike Avery, GBC Service Manager in accordance with GBC procedures. A response was awaited.
It was reported that a resident had attempted to access the defibrillator as a precautionary measure and EMAS had been unable to provide the code. A similar problem had occurred in 2017. Cllr Wardle had contacted EMAS and was given evidence that they had records of the locations and codes for the 3 Woodborough defibrillators; EMAS had committed to provide staff training to ensure that all operators could provide the code if needed.
3868. SAM MIDDUP FIELD
Cllr Raynor had visited several neighbouring residents to discuss pruning of trees and hedges. The residents who had excavated their own channel into the ditch were happy to cooperate with works to consolidate drainage using a mini digger in the new year. It was noted that a ridge was developing on the field side of the ditch due to ploughing. Cllr Raynor reported that he hoped to organise the first meeting of the working party to kick off development planning over the school holiday period.
3869. VILLAGE HALL
Work to replace fascias and soffits was underway, and subject to weather would be completed by 13th December. An electrical fault had been discovered by a user and Cllr Wardle had arranged for an electrician to attend. Cllr Starke had asked for a quote to replace existing lights with LEDs and would report back at a future meeting.
3870. GOVERNORS’ FIELD TREE WORKS
4 quotes were considered and it was agreed to place the business with WRS Tree Services Ltd at a cost of £850 + VAT.
3871. NEW PLAY EQUIPMENT/LIS GRANT
The installation of the new play equipment and safety surfacing was nearing completion, with the inspection due on 11th December. The information board would be developed in due course in time for a mini opening ceremony.
3872. CHRISTMAS LIGHTS AND SWITCH ON EVENT
Notwithstanding the absence of a “real” Christmas tree, the switch on event had been a success, enjoyed by all. Cllr Briggs thanked the WCA for helping to arrange the lights switch on and thanked her fellow members for their help on the day.
3873. CEMETERY FEES FOR NONRESIDENTS
Following discussion at November’s meeting, Cllr Charles-Jones proposed to modify the PC’s definition of resident as applied to cemetery fees, to state that anyone who could demonstrate residency in the village for 80 years (or more) should be charged resident cemetery fees. This was approved by a small majority. Due to exceptional circumstances, it was agreed to apply this retrospectively to a funeral conducted in November, and to refund the family involved a sum of £1600.
3874. CEMETERY : DAMAGE TO GRASS CAUSED BY HEARSES
The Clerk had corresponded with A W Lymn regarding damage to the turning circle grass caused by their largest hearses. All drivers had been briefed to take extra care.
3875. SUPPORT FOR PRESCHOOL
Cllr Raynor spoke passionately about the fantastic work done by Woodborough Preschool and its importance in the village for young families. He was aware that preschools in other villages received a discounted hire rate and asked the PC to consider helping the preschool if their budget should require it, to ensure its ongoing viability. Cllr Raynor agreed to liaise with the Preschool supervisor to understand its needs and challenges going forward and to report back to the PC.
3876. BUDGET SUBMISSIONS
Members were asked to submit budget submissions prior to the end of December, in detail for 2020/21 and in outline for 2021/3.
The Clerk presented the financial statement for December and 16 payments, totalling £4187.62 net, were approved for payment. Gross payments over £500: £523.56 LGPS (staff pensions).
3878. CORRESPONDENCE AND EXCHANGE OF INFORMATION
A resident’s email had been received supporting the location of the Silent Soldier. A letter from GBC’s monitoring officer regarding bullying and intimidation in public life had been circulated to members. An enquiry had been received from the local history group’s chair and Cllr Smith agreed to review the letter, to see if he could provide additional information. The headteacher at Woodborough Woods School had advised that the general purpose governors meeting would now be held on 10th March 2020; it was agreed that Cllr Raynor should attend and that agenda items should be considered at February’s WPC meeting. The following items were noted: Hall Talk; NALC consultation on strengthening police powers to tackle unauthorised encampments; GBC, press releases regarding improvements to Gedling Country Park and free bulky waste collection; GBC, various agendas and press releases.
3879. OTHER UPDATES
GBC’s neighbourhood wardens had put up their banner to deter dog fouling on the railings between the cage and the Village Hall car park. The Chairman asked members (if in the area) to check whether the caged area was left open out of school hours, as she had found it locked on occasions. Cllr Starke reported that the play equipment inspections undertaken by himself and Mr Whincup were going smoothly, and that no issues had been found since 26th August.
3880. WOODBOROUGH WEB CONTENT
It was agreed to include the minutes, details concerning the new play equipment and notification of the forthcoming tree works which would necessitate the temporary closure of the Governors’ Field.
3881. ITEMS FOR THE NEXT AGENDA
An extraordinary meeting would be held on 7th January to consider planning applications for new dwellings.
3882. DATE OF THE NEXT MEETING
The dates of the next PC meetings were confirmed as 7th and 14th January 2020.
The meeting finished at 10pm.
Minutes of the Parish Council Meeting held on Tuesday 7th January 2020 at 7pm The Village Hall, Lingwood Lane, Woodborough, Nottingham
PRESENT: Cllr Pat Woodfield (Chairman), Cllr Paul Berrisford, Cllr Margaret Briggs, Cllr John Charles-Jones, Cllr John Newsome, Cllr Patrick Smith, Cllr Colin Starke, Cllr Jane Stone, Cllr Charles Wardle.
IN ATTENDANCE: Cllr Helen Greensmith (GBC), Averil Marczak (Clerk), residents of Woodborough.
3883. APOLOGIES FOR ABSENCE
Apologies were received and accepted from Cllr Andrew Gough and Cllr Daniel Raynor.
3884. DECLARATIONS OF INTEREST
No additional interests declared.
3885. OPEN SESSION FOR MEMBERS OF THE PUBLIC
The Chairman explained the format of the meeting and the PC’s role in the planning process before suspending the meeting between 7.35pm and 7.52pm, and inviting the 21 residents present to make comment on planning application PC1081/GBC 2019/1013 for the construction of 6 semi-detached 3 bedroomed houses at 155 Lowdham Lane. The applicant explained reasons for the proposed development of affordable housing for family members. A summary of issues raised in objection follows: the land is green belt, and not brownfield; road safety; poor visibility of oncoming traffic from the access points; removal of hedges and trees to create access; not included in GBC’s Local Planning Document and land has not been properly evaluated for development; site notices had not been properly displayed.
The Chairman invited Cllr Smith to comment, and Cllr Smith read out a detailed analysis of the implications of this proposal with regard to green belt policy and other relevant planning policies. He further noted that some trees were protected and recommended that the application should be opposed.
3886. AGREEMENT OF OBSERVATIONS ON PC1081/GBC 2019/1013 FOR THE CONSTRUCTION OF 6 SEMI-DETACHED 3 BEDROOMED AFFORDABLE HOUSES AT 155 LOWDHAM LANE
At 7.52pm the Chairman reconvened the meeting and invited all members to comment. Cllr Newsome expressed concern about the speed limit on Lowdham Lane. Cllr Charles-Jones reported that a letter of support from Mark Spencer had MP had been received by the applicant. He noted that GBC (rather than the applicant) was responsible for the failure to publish documents and display site notices in a timely and accurate manner. Cllr Charles-Jones expressed his view that more affordable houses were needed in the village; whether the site was defined as green belt or brownfield would be critical. Cllr Smith asked the public to note that WPC could be considered to have a collective interest as the applicant rented the Sam Middup Field from WPC. The Chairman asked all members to state their view before a vote was taken. Cllr Smith cautioned of the perils of breaking green belt rules, advising that exceptions regarding building on green belt did not apply in this case, and that a provision for affordable housing had been made in the Local Planning Document at the Private Road/Broad Close site.
It was resolved to support the application (in favour Cllrs Woodfield, Berrisford, Newsome, Wardle, Stone, Charles-Jones; against Cllrs Smith, Starke; abstention Cllr Briggs). It was agreed to note that the removal of trees and hedgerows should be minimised; that alternative access options should be assessed; that WPC shared residents’ concerns about the speed of vehicles on this road, and supports the reduction of the speed limit.
At 8.15pm the Chairman suspended the meeting and the Council moved from the Committee Room to the Main Hall. The meeting was reconvened at 8.20pm.
3887. OPEN SESSION FOR MEMBERS OF THE PUBLIC
The Chairman explained the format of the meeting and the PC’s role in the planning process before suspending the meeting between 8.25pm and 8.50pm, and inviting the 28 residents present to make comment on planning applications PC 1078/GBC 2019/1079 full planning application for 3 detached residential properties to be accessed off Private Road, land adjacent to Plemont, Private Road and PC 1079/GBC 2019/1080 outline application for 11 residential properties to be accessed off Broad Close, land at Broad Close. The applicant explained that the land had been designated for building as part of GBC’s adopted Local Planning Document. The proposed applications would deliver 14 houses. A summary of issues raised in objection: Private Road was an unmade single track road and new housing would cause road safety issues; design of the proposed Private Road homes was not in keeping with the location; GBC’s Local Planning Document specified that access to all of the new properties would be via Broad Close and not via Private Road; Broad Close was at risk of flood; garages on Broad Close had flooded during recent episodes; the existing drains could not cope with additional properties; the building land was full of mature trees and hedgerows which limited water run off; the proposed balancing pond is not a long-term solution; increased traffic and parking on Roe Lane/Main Street would pose a danger, particularly when combined with new properties on Ash Grove and new use of the Methodist Church.
3888. AGREEMENT OF OBSERVATIONS ON PC 1078/GBC 2019/1079 FULL PLANNING APPLICATION FOR 3 DETACHED RESIDENTIAL PROPERTIES TO BE ACCESSED OFF PRIVATE ROAD, LAND ADJACENT TO PLEMONT, PRIVATE ROAD AND PC 1079/GBC 2019/1080 OUTLINE APPLICATION FOR 11 RESIDENTIAL PROPERTIES TO BE ACCESSED OFF BROAD CLOSE, LAND AT BROAD CLOSE
At 8.50pm the Chairman reconvened the meeting and invited Cllr Smith to comment. Cllr Smith read out a detailed analysis of the history of the selection of the site and noted that the 15 dwellings specified in the LPD had been reduced to 14 in these applications. He stated that Private Road access and maintenance was an issue for residents to resolve with the landowner. Cllr Smith commented that GBC was required to deliver the houses specified in the Local Planning Document (LPD) and would be challenged in court if they did not do so. He recommended that WPC support the application but strongly request specific conditions be attached. He noted that the proposed building land was not in the conservation area nor the green belt.
Cllr Charles-Jones expressed concerns that, notwithstanding the LPD, the site was unsuitable due to existing flooding and traffic issues. Concerns regarding flooding were reflected by several members. Concerns about extra traffic and extra parking were discussed. A suggestion was made that WPC could ask for fewer houses on the site; Cllr Smith asked members to note that the building density required by the LPD in Woodborough was considerably less than the density on other sites elsewhere in the borough. Cllr Starke said that claims in application PC 1078/GBC 2019/1079 that steps linking the 3 ground floor levels could be easily replaced by ramps to make it suitable for disabled use were misleading, as to meet DDA regulations the ramps would need to be 7.2m long.
The Chairman summarised the debate and asked members to consider whether they would support the application with conditions or oppose the application unless conditions were met. Cllr Smith noted the seriousness of voting against the LPD and cautioned members to consider the consequences if development was suddenly required elsewhere. By a majority vote, WPC resolved to support the application, and request the following conditions: GBC to be asked to provide written confirmation that 5 affordable homes would be built on this combined site; detailed landscaping plans and appropriate planting must be insisted upon; a detailed review of traffic flows and parking arrangements for the whole of Roe Lane/Roe Hill must be completed with consultation of WPC, Gedling Homes and residents; detailed plans for sustainable drainage systems must be submitted as part of a detailed application for the Broad Close site, noting recent flooding of Broad Close in the period following adoption of the LPD; detailed assessment of the flood risk is required taking into account recent data; claims regarding the conversion of properties in 2019/1079 for disabled use are misleading.
At 9.50pm 24 residents left.
3889. OPEN SESSION FOR MEMBERS OF THE PUBLIC
The Chairman suspended the meeting between 9.55pm and 10.05pm and invited the 4 residents present to make comment on planning application PC 1082/GBC 2019/1010 for single storey side, front and rear extensions at 12 Oldacres. 3 residents raised concerns that the proposed extension was oversized and would be built on a disused footpath. Further concerns were noted that GBC had failed to publish a number of the documents online and information regarding the proposed development was therefore incomplete.
3890. CONSIDERATION OF PC 1082/GBC 2019/1010 FOR SINGLE STOREY SIDE, FRONT AND REAR EXTENSIONS AT 12 OLDACRES
There was a brief discussion, but it was agreed that the application should be considered at WPC’s meeting on 14th of January to allow all members to review the documents, some of which had only been made public online a matter of hours before.
3 payments, totalling £14269.85 net, were approved for payment. Gross payments over £500: £9455.20 Proludic (new springers, Governors’ Field); £5748.62 Timberland Joinery (replacement fascias, soffits and guttering; cheque for £1600 to reimburse the difference between resident and non resident fees paid by D J Hall Funeral Directors (minute 3873).
3892. DATE OF THE NEXT MEETING
The dates of the next PC meeting was confirmed as 14th January 2020.
The meeting finished at 10.20pm.
The next meeting of Woodborough PC will be held on February 11th at 7.00pm in Woodborough Village Hall. The agenda will be available 3 days before the meeting.