News – Page 12

Woodborough Parish Council

The most recent minutes available from parish council meetings are shown below. Please note that the delay between meetings and publishing of minutes is due to the requirement to approve them at the following council meeting.

Minutes of the Parish Council Meeting held on Tuesday 12th March 2019 at 7pm The Village Hall, Lingwood Lane, Woodborough, Nottingham

PRESENT: Cllr Andrew Gough (Chairman), Cllr John Boot, Cllr Margaret Briggs, Cllr John Charles-Jones, Cllr Patrick Smith, Cllr Colin Starke, Cllr Jan Turton, Cllr Charles Wardle, Cllr Pat Woodfield
IN ATTENDANCE: Cllr Boyd Elliott (NCC, part), Cllr Helen Greensmith (GBC, part), Averil Marczak (Clerk).
3634. APOLOGIES FOR ABSENCE
Apologies were received and accepted from Cllr Paul Berrisford and Cllr Jane Stone.
3635. DECLARATIONS OF INTEREST
As registered.
3636. MINUTES OF THE PARISH COUNCIL
The minutes of the meeting held on 12th February were approved.
3637. MATTERS ARISING
Cllr Elliott was preparing a letter for the owners of cars parked on Ploughman Avenue. The fridge in the pavilion was operational again and would not need replacement. Cllr Smith reported that planning applications for 38 Roe Hill and 151 Main Street (revised) had been approved.
3638. CHAIRMAN’S REPORT
The Chairman reported that he had accompanied Cllr Starke and Mr Richard Whincup on one of their play equipment inspections. He thanked them for their diligence and thoroughness.
3639. DISTRICT REPORT
Cllr Greensmith reported that she was chasing for information regarding a litter pick in the national speed limit areas, and was finding it hard to get any response from GBC officers. Cllr Greensmith had donated money from her funding pot to Woodborough in Bloom and also to WPC (£70) for the purchase of a vacuum cleaner for the pavilion.
3640. COUNTY REPORT
Cllr Elliott had signed WPC’s grant application form for the LIS (accessible play equipment). He gave details of the horseriding safety event. There was no update on the Minerals Local Plan.
Cllrs Elliott and Greensmith left at 7.30pm.
3641. PARISH COUNCIL ELECTION MAY 2ND
The Clerk ran through details of the timetable for the May 2nd election.
3642. THE INSTITUTE
The Village Hall caretaker had agreed to undertake a spring clean at the Institute. It was agreed to ensure that the Institute’s insurance would cover such activity and to check that it raised no issues for WPC’s insurers before going ahead. It was agreed that any required cleaning products should be purchased by the Institute.

3643. WOODBOROUGH IN BLOOM
Cllr Turton sought and received confirmation of WPC’s continued support for Woodborough in Bloom. She drew members’ attention to the concerning lack of new and younger volunteers willing to help long-standing volunteers with the associated tasks, particularly the bowser rota. It was agreed to appeal for new volunteers via notices in the newsletter and Woodborough Web.
3644. NEW PLAY EQUIPMENT
Cllr Starke reported that the fencing around the repaired path end had been removed; time would tell whether the surface had hardened sufficiently. It was agreed to consider putting a sign on the gate asking children not to play on this area; previously the loose surface had on occasions been used as a sandpit. HAGS had repaired the swing posts. Cllr Starke and Mr Richard Whincup had devised a repair for the seesaw handles, which were now bolted rather than welded.
3645. PLAY INSPECTION INVOICES
GBC had yet to provide the inspection paperwork. Invoices to the value of £1126.80 were on hold.
3646. PLAYING FIELD
Works to the roof had been completed and the re-plastering of the ceiling was scheduled for March 15th. Cllr Wardle had fixed the leak under the sink and two new toilet roll holder holders had been ordered. The Village Hall caretaker had cleaned the pavilion. It was agreed to purchase a new vacuum cleaner using the grant money from GBC. Following a mild February the football pitch had been cut earlier than scheduled.
Payments from the cricket, football and tennis clubs and the boot camp personal trainer were all up to date.
3647. SAM MIDDUP FIELD
Letters had been distributed to the immediate neighbours of the field to invite them to one of 3 meetings with the Clerk to discuss the practical and security implications raised by public access to the field. To date one reply had been received. Strimming had been undertaken prior to weed killing in April/May.
3648. PLANNING
Mark Spencer MP’s office had forwarded a response from Minister for Local Government Rishi Sunak MP re WPC’s complaint concerning GBC’s handling of planning application 2018/1169. This was circulated for potential future consideration. A letter had been received regarding an appeal made to the Planning Inspectorate in respect of 12 Bank Hill, GBC 2018/1155. WPC’s existing observations would be taken into account and it was agreed not to make further comment. The Clerk gave members an update regarding GBC 2018/0071; a full set of revised plans were awaited by GBC and the pillars would in due course be clad using the bricks from the pre-existing wall.
3649. CEMETERY
A padlock had been placed on the gate following complaints about a dog in the cemetery. It was agreed that the padlock should be removed during Mother’s Day weekend and for a week at Easter to enable easy access for visitors. Further maintenance works had been completed including the setting of new hedge plants to fill gaps in the hedgerow and topping in the extension. Half or so of the sunken graves had been topped up and seeded, and the gravedigger had promised to complete the job in the next week. Gardenscape had cut the grass and disturbed the newly laid turf and top up soil. It was agreed to contact them and ask them to make good. It was agreed to ask Gardenscape to cut the outer edge of the turning circle in the extension to remove encroaching grass. Cllrs Gough and Charles-Jones agreed to meet in cemetery to agree a location where any spoil should be piled in future.
3650. VILLAGE HALL
Following agreement in principle to purchase replacement white china (Royal Bone Ascot), Cllrs Turton and Wardle presented recommended quantities of each line of new china to be purchased. It was resolved to purchase the recommended quantities at a cost of £2555.20 plus VAT. Cllrs Turton, Wardle and Woodfield agreed to help manage the changeover upon delivery. Members agreed to investigate possible avenues to dispose of the existing green china.
Cllr Wardle had cleared a major blockage in the kitchen drains resulting from food waste. The Clerk had agreed licence terms with PRS PPL Ltd (revised quote £270.93 + VAT).

3651. CORRESPONDENCE AND EXCHANGE OF INFORMATION
A letter had been received from Mark Spencer MP regarding future grants for village halls in mining areas. NALC had forwarded details of forthcoming new councillor training. The Clerk had attended a meeting at GBC; a parish conference and training on GDPR and the code of conduct was planned post election. A new “Gedling Plan”, identifying key priorities, had been agreed.
3652. GOVERNORS’ FIELD
Cllr Starke outlined the new inspection routine that he was undertaking with Mr Richard Whincup. The area with new drainage appeared to be holding up well after the recent heavy rain. A small amount of subsidence had affected the safety surface around the roundabout areas, and Cllr Starke was getting a quote for its repair. The new double bin was due for delivery on March 14th and would be installed in the spring. It was agreed to progress a sign recognising the GREAT team and the grant making bodies.
3653. ALLOTMENTS
Renewal notices had been sent out. Payment and agreements had been received for 16 allotments.
3654. FINANCE
The Clerk presented the financial statement for March and 22 payments, totalling £4928.78 net, were approved for payment. Gross payments over £500: £600 to Peter Shaw Ltd (repairs to pavilion roof). 3 invoices from Gedling Borough Council remained on hold (total value £3245.20).
Andrew Hodges had agreed to undertake WPC’s internal audit.
Cllr Smith requested that a year 2 and year 3 outline budget be drawn up to identify potential exceptional expenditure items.
3655. CONFIDENTIAL ITEM
3656. NEWSLETTER AND WOODBOROUGH WEB CONTENT
It was agreed to include the minutes, details of the election process, and an appeal for Woodborough in Bloom volunteers.

3657. AOB (FOR INFO ONLY)
Cllr Charles-Jones was meeting with a representative of ViaEM to discuss white lining on Foxwood Lane.
3658. DATE OF THE NEXT MEETING
The date of the next PC meeting was confirmed as 9th April 2019.

The meeting finished at 9.28pm.

 

The next meeting of Woodborough PC will be held on May 14th at 7.00pm in Woodborough Village Hall. The agenda will be available 3 days before the meeting.

Parish Council Notices

MARK SPENCER MP – VILLAGE LITTER PICKING EVENT

Mark Spencer MP is organising a village litter pick on Saturday 22nd June. Everyone is welcome – all help appreciated. It’s also a chance to talk to Mark and raise any issues. Meet at the Village Hall car park at 9.30am.

PARISH COUNCIL ELECTIONS

The following councillors have been elected to serve on the Parish Council for the next 4 years: Paul Berrisford, Margaret Briggs, John Charles-Jones, Andrew Gough, Daniel Raynor, Patrick Smith, Colin Starke, Jane Stone, Charles Wardle, Pat Woodfield. Welcome to Daniel Raynor.

A big vote of thanks to John Boot and Jan Turton who chose to step down this year. They have both served the council and village for many years, bringing wisdom, dignity and a good deal of tenacity to their roles. They will be missed!

ANNUAL MEETING OF THE PARISH

The 2019 meeting will be held on Tuesday May 21st at 7.00pm.

WOODBOROUGH IN BLOOM NEEDS YOU!

Woodborough in Bloom is looking for new volunteers to help the team. Some of the long standing volunteers are no longer able to do as much as previously, and fresh hands are required if we want to keep up the standard of our village displays. COULD YOU HELP? We’re looking for new volunteers to join the bowser (watering) rota as well as help in planting the displays. Brute strength is just as welcome as gardening expertise! Everyone loves seeing the floral displays, so please help us ensure that they can carry on. If you can help please contact the Clerk to WPC, on tel 8498195.

Flood Training Event

Monday 10th June 7.30pm
Woodborough Village Hall

Woodborough Parish Council in conjunction with Nottinghamshire County Council Emergency Planning department has arranged a training meeting to help ensure that we are prepared for the next flood or emergency, whenever it should arise.

Everyone is welcome – the more people attend the better!

Although the event is advertised as a training exercise, we don’t expect everyone who comes to sign up to be an ‘official volunteer’!   It’s easy in spells of fine weather to forget how horrific the snap arrival of flood waters can be, and the damage and disruption they have inflicted on our village in the past. As the weather seems to be less predictable these days we think it will be an informative meeting for all residents in the event of a flood, particularly those living on Main Street.

It would be helpful if, you are able to attend, if you could let Margaret Briggs (cllr.briggs@woodboroughpc.org.uk) or any other member of the parish council know so we have an idea of numbers.

7.30pm

(5mins)

Welcome and introductions

Rob Fisher

Nottinghamshire County Council

7.35pm

(15mins)

Role of a Flood Warden / volunteer and supporting your community 

Rob Fisher

Nottinghamshire County Council

7.50pm

(20mins)

Water awareness

Frazer Cross

Nottinghamshire Fire and Rescue Service

8.10pm

(25mins)

Risk control

John Nilan

Nottinghamshire County Council

8.35pm

(10mins)

Flood road closure scheme

Rob Fisher

Nottinghamshire County Council

8.45pm

(20mins)

Demo of road closures / signs

Mick Greenaway

Via East Midlands

9.05pm

 

Closing remarks & questions

Rob Fisher

Nottinghamshire County Council

See the Woodborough Parish Council website at:

www.woodboroughpc.org.uk